[Microsoft Flow] How to Automatically Save Microsoft Form Responses to SharePoint

Microsoft Flow is a new part of O365 services that allows users to automate tasks and connect different applications and services together.

Assumptions: User has basic knowledge in SharePoint and Microsoft Forms

Intended Audience: Someone new to Microsoft Flow

Level: Beginner

Requirement: Create a Flow that will collect responses from Microsoft Form and add it automatically to a SharePoint list

Ready your Microsoft Form

Check out this post to learn how to create a simple Microsoft Form.

Ready a SharePoint List

Check out this post to learn how to create a SharePoint list.

Creating a Flow

Once the Form and the SharePoint list are ready, we will connect them together using Microsoft Flow.

1. Log into https://flow.microsoft.com.

2. Click My flows in the left navigation bar.

3. Click New flow and select Automated cloud flow.

4. Before you create your flow, click on 'Untitled' and enter a name for your flow.

5. From the list of apps and tools, select Microsoft Forms.

5. Select the trigger for the flow which is 'When a new response is submitted'.

6. Click on the Form ID box and pick a form that you want to use from the list.

7. Click New Step.

8. Enter 'get response details' in the search box and select Get response details for Microsoft Forms in the 'Actions' tab. This is to automatically collect the responses from the Microsoft forms.

9. Pick again the form that you want to use from the Form Id box and select Response Id from the 'Add dynamic' menu.

10. Click Next Step to add another action.

11. Enter 'create item' in the search box and select Create item for SharePoint in the 'Actions' tab.

12. Enter the root site URL for the SharePoint List where the responses will be saved.

13. Pick the SharePoint list name from the drop-down list.

14. The additional list below 'List Name' represents each column in your SharePoint list. For each list column, select the values that represent each column in the 'Add dynamic content' menu.

15. Click Save.

16. To test your flow, click Test.

17. If the form is new, select 'Manually' and submit a new response to the selected form to trigger the flow. If there are already previous responses in your form, you can select 'Automatically' to trigger the action.

18. MS Flow will let you know if the flow you created is successful.

19. To verify if the flow works successfully, go to your SharePoint list and check if the responses from the selected Microsoft Forms were recorded.

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