Skip to main content

[Microsoft Flow] How to Automatically Save Microsoft Form Responses to SharePoint


Microsoft Flow is a new part of O365 services that allows users to automate tasks and connect different applications and services together.

Assumptions: User has basic knowledge in SharePoint and Microsoft Forms

Intended Audience:  Someone new to Microsoft Flow

Level:  Beginner

Requirement: Create a Flow that will collect responses from Microsoft Form and add it automatically to a SharePoint list

Ready your Microsoft Form

Check out this post to learn how to create a simple Microsoft Form.

Ready a SharePoint List

Check out this post to learn how to create a SharePoint list.

Creating a Flow

Once the Form and the SharePoint list are ready, we will connect them together using Microsoft Flow. 

2. Click My flows in the left navigation bar.
3. Click New flow and select Automated cloud flow.


4. Before you create your flow, click on 'Untitled' and enter a name for your flow.


5. From the list of apps and tools, select Microsoft Forms.


5. Select the trigger for the flow which is 'When a new response is submitted'.


6. Click on the Form ID box and pick a form that you want to use from the list.


7. Click New Step.


8. Enter 'get response details' in the search box and select Get response details for Microsoft Forms in the 'Actions' tab. This is to automatically collect the responses from the Microsoft forms.


9. Pick again the form that you want to use from the Form Id box and select Response Id from the 'Add dynamic' menu.


10. Click Next Step to add another action.
11. Enter 'create item' in the search box and select Create item for SharePoint in the 'Actions' tab.


12. Enter the root site URL for the SharePoint List where the responses will be saved.


13. Pick the SharePoint list name from the drop-down list.


14. The additional list below 'List Name' represents each column in your SharePoint list. For each list column, select the values that represent each column in the 'Add dynamic content' menu.

15. Click Save.
16. To test your flow, click Test.


17. If the form is new, select 'Manually' and submit a new response to the selected form to trigger the flow. If there are already previous responses in your form, you can select 'Automatically' to trigger the action.


18. MS Flow will let you know if the flow you created is successful. 
19. To verify if the flow works successfully, go to your SharePoint list and check if the responses from the selected Microsoft Forms were recorded.

Labels:

Comments

Post a Comment

Popular posts from this blog

[Google Sheets] Linking Data to Cell Ranges, Sheets and Another Spreadsheet

Google sheets is part of Google Workspace that organizes data in columns and rows for reporting and data analysis. In this tutorial, you will learn how to link data within tabs, between multiple tabs and from one spreadsheet to another. Before you begin To get started, go to sheets.google.com and select "blank" to open a new blank sheet. Linking Data Below are the different ways to link data in google sheets: Linking within tabs Linking between multiple tabs Linking from one spreadsheet to another Linking data within tabs 1. Click anywhere on google sheets and type anything. 2. Right-click and select Insert link. 3. Click Select a range of cells to link. 4. The "Select a data range" box will appear. 5. Select another cell within a sheet where you want to link your data. 6. Click OK . 7. Verify the cell address before you click Apply . Linking data between mul...
3 comments
Read more

Productive Laziness: Achieving More by Doing Less

This blog is created for people who use Microsoft 365 and Google Workspace at work so they can utilize these platforms to its full potential. It also aims to reach people who are new to this to help them leverage their skills in the workplace. Both services offer productivity tools that can automate repetitive tasks and processes to get things done faster with less effort and better quality. Read this blog to learn how we can be "lazy" and "productive" at the same time with the help of these applications.
4 comments
Read more

[Excel] How to Remove Password in Excel

  If you know the password of your Excel file and you want to delete it, there are several ways on how to do it. Remove password from "Info" panel 1. Open the encrypted Excel file. 2. Enter the password and click OK . 3. On the upper left corner, click the File tab. 4. In the left-hand panel, click Info and Protect Workbook to open the drop-down menu. 5. Select Encrypt with Password and delete the password that appears in the text field. 6. Click OK . 7. Go to File menu and click Save . Remove password from the "Review" tab 1. Open the encrypted Excel file. 2. Enter the password and click  OK . 3. On the main ribbon menu, click the Review tab. 4. Click Unprotect Sheet and enter the password. 5. Select Protect Sheet and click OK without entering a new password. 6. Go to the File menu and click Save . Remove password using the "Save as" option 1. Open the encrypted Excel file. 2. Enter the password and click  OK . 3. Go to the File tab and select S...
Post a Comment
Read more