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[Microsoft Flow] How to Connect Microsoft Form Responses to Power BI


Requirement: Auto-import of data to Power BI when a new response in Microsoft Forms is submitted.

Solution: Connect Microsoft Forms to Power BI through Microsoft Flow.

Assumptions: Power BI is already installed. Microsoft Form is already created.


Creating a Streaming Dataset

2. On the Power BI homepage, click New under 'My workspace'. 
3. Select Streaming dataset.


4. Select API and click Next.


5. Enter a name for your dataset.
6. Enter each question from MS Forms to 'Values from stream' in Power BI and select the type of the answer for each.


7. Click Create.

8. Turn on Historic data analysis and click Done.


9. When you click the name of your dataset under 'My workspace', you are now ready to create a Power BI report.



Connecting MS Forms to Power BI

1. Log into https://flow.microsoft.com.

2. Click My flows in the left navigation bar.

3. Click New flow and select Automated cloud flow.

4. Before you create your flow, click on 'Untitled' and enter a name for your flow.

5. From the list of apps and tools, select Microsoft Forms.


6. Select the trigger for the flow which is 'When a new response is submitted'.


7. Click on the Form ID box and pick a form that you want to use from the list.


8. Click New Step.


9. Enter 'get response' in the search box and select Get response details for Microsoft Forms in the 'Actions' tab.


10. Pick the form from the drop-down list and select Response Id in 'Add dynamic content' menu.
11. Click New step.


12. Enter 'power bi' in the search box and select Add rows to a dataset (preview) for Power BI in the 'Actions' tab.



13. Select My workspace and the name of the dataset you just created. 
14. Select RealTimeData for Table.
15. The additional list below 'Table' represents each question in your MS Form. For each list, select the values that represent each question in the 'Add dynamic content' menu.

16. Click Save.
17. To test your flow, click Test.


Whenever a new response is submitted, the data will be automatically imported in the dataset and reflected in your Power BI report.
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